Supplier Terms and Conditions

Effective from 01/05/2025

These Terms and Conditions apply to all suppliers and subcontractors engaged by Civil Sciences and Engineering Pty Ltd (“CSE”) for the provision of goods and services. By accepting a Purchase Order (PO) from CSE, the supplier agrees to be bound by these terms unless a separate written agreement is in place.

•  Supplier: The entity providing goods or services to CSE.
•  Purchase Order (PO): A formal document issued by CSE to confirm engagement of goods or services.
•  Services: The services or goods described in the PO or agreed scope.
•  Contract: The agreement formed by the PO and these Terms.

No goods or services may be delivered without a valid PO. Verbal instructions are not binding unless followed by written confirmation. These Terms take precedence over any Supplier-issued terms unless otherwise agreed in writing. 

Suppliers must deliver all goods and services in accordance with the scope, specifications, and deadlines stated in the PO. Any risks or delays must be reported to the Company immediately. Non-performance may result in rejected goods or services and withheld payment. 

No changes to scope, pricing, or delivery may be made without written approval from the Company. Unauthorised variations may not be paid. Approved changes must be confirmed in writing or via an updated PO. 

Suppliers must comply with WHS and environmental legislation, including the Work Health and Safety Act 2020 (WA) and Environmental Protection Act 1986 (WA). Site personnel must be trained, competent, and inducted. All incidents or unsafe conditions must be reported immediately. 

Suppliers must maintain adequate insurance, including public liability ($10M minimum), workers compensation, and professional indemnity (if applicable). Certificates of currency must be provided on request.

Invoices must include the PO number and be sent to accounts@civilse.com.au. Payment terms are 30 days End of Month (EOM) from receipt of a valid invoice. The Company may withhold payment if deliverables are incomplete, non-compliant, or not properly documented. 

All intellectual property developed under a PO remains the property of the Company unless otherwise agreed. Supplier information must be treated as confidential and only used to fulfil the engagement. 

The Supplier is liable for losses or damages arising from non-performance or breach. The Company reserves the right to recover costs related to errors, delays, or safety/environmental breaches. 

These Terms are governed by the laws of Western Australia. Disputes must be raised in writing and referred to mediation through the Resolution Institute before further escalation. 

Suppliers must meet all quality, reporting, and technical requirements. Specific clauses apply to laboratory testing, traffic management, surveying, civil works, and project management services. These include adherence to national standards, site safety protocols, data integrity requirements, and documentation handover obligations.