Office Manager (Engineering-Focused Role)

We are seeking an experienced Office Manager with a minimum of 3 years' experience (1 year in Australia) in a project-based environment to support our civil engineering consultancy. This role involves managing suppliers, coordinating resources, and improving processes within our dynamic team.

Responsibilities

• Support project workflows, scheduling, task tracking, and milestone reporting.
• Manage supplier relationships and oversee financial systems, including Xero.
• Coordinate resource allocation using project lifecycle workbooks.
• Drive process improvements and ensure smooth office operations.
• Work closely with project teams to facilitate timely project delivery.

Required Skills and Experience

• Diploma in Business Administration or equivalent.
• Minimum 3 years of experience, including 1 year in Australia in a project-based company.
• Proficiency in Xero and project coordination tools.
• Strong organizational, process improvement, and stakeholder management skills.
• Ability to work independently in an office-based environment, Monday to Friday.
• Familiarity with procurement processes specific to civil engineering, such as sourcing specialized materials or equipment.
• Ability to create and maintain ISO-compliant documentation for engineering projects (e.g., ISO 9001, ISO 45001, ISO 14001).
• Proven experience with resource leveling and critical path scheduling in large-scale projects.
• Ability to coordinate multidisciplinary teams and maintain progress on simultaneous projects.
• Demonstrated experience in developing automated workflows in Microsoft Power Automate or similar tools to streamline administrative tasks.
• Experience in managing multi-currency transactions for international projects.
• Ability to prepare and analyze complex project budgets and cost reports.